From quarterly goals and project updates to financial decisions and growth strategies, a wealth of valuable information is exchanged during business meetings. Meeting transcription is a valuable tool for ensuring no important information is lost.
One of the most cost-effective ways to get an accurate meeting transcription is to simply record the meeting and then send the recording to a skilled transcriptionist. This helps to ensure that no information is lost, since the transcriptionist can rewind the recording to confirm details if needed. Additionally, you can ask questions and make any special requests if needed to ensure you get a useful meeting transcript.
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Here are six things to do or ask your transcription service about before they start transcribing your audio file.
1. Provide a list of speakers
Provide your transcriptionist with a list of speakers who are featured in the conference recording. List the full names and titles if you want that information included in the transcript. This information will help your transcriptionist to easily understand, identify, and track different speakers, even in a recording of a larger meeting.
2. Share a vocabulary list
You can provide your transcriptionist with a list of key industry or company-specific terms, phrases, and jargon that they can expect to hear during the recording. That way, the transcriptionist will readily recognize those words and acronyms and spell them correctly.
3. Inquire about crosstalk
Ask how the transcriptionist will handle crosstalk, or instances where two or more individuals are speaking at the same time. If you prefer that crosstalk be handled in a particular way, communicate your preferences upfront.
4. Decide between verbatim and non-verbatim transcripts
Do you want your meeting transcribed word-for-word, including stutters and partial utterances? Or do you want the transcriptionist to omit false starts, repeated words, and all the ums and ahs? A non-verbatim transcript is often easier to read, making it a more useful resource. However, a verbatim transcript is sometimes necessary, for example, if the conference involves legal concerns.
5. Ask about proofreading
If your meeting transcription will be sent to investors, regulatory bodies, or high-level personnel, presentation matters. Ask about the process that the transcription undergoes after it is created. Is it proofread by a second party to ensure accuracy?
6. Confirm confidentiality
A professional conference transcription service should enforce a strict confidentiality policy. Before handing sensitive audio files over to any business transcription service, make sure you are familiar and satisfied with their confidentiality policy.
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Are you considering hiring a meeting transcriptionist for your business? Order now, and we’ll create high-quality transcripts of your next business meeting. Our team of highly trained transcriptionists have experience transcribing conferences, meetings, presentations, and phone calls for businesses across all industries.